From 2012, the aviation sector will be included in the EU emissions trading scheme (EU ETS). All aircraft operators concerned must therefore apply for an aircraft operator holding account in the EU-wide Emissions Trading Registry. This registry, herein referred to as the union registry is the platform which from January 2012 replaces all the current national registries in the EU ETS. In your case, the account will be opened in the Swedish section of the union registry and therefore fall under Swedish administration and jurisdiction.
The Swedish Energy Agency is the National Administrator in the Swedish section of the Union registry. This means that the agency handles all administration concerning accounts, i.e. account applications, opening and closing of accounts, transactions and surrenders.
Account application
The actual account application is made in the registry itself (link and manual to the right in this page). In addition the documentation described below must be sent in paper form to the Swedish Energy Agency.
Request for activation of the account
An application should also contain a request for the activation of the account. The request must be supplied and approved before transactions can be performed from an account where no emission figures have been verified. A comprehensive explanation can be found in the document itself which can be downloaded on the right in this page. It must be sent in original together with the rest of the documentation. No accounts will be activated before the Union registry is fully activated.
Please note that the request should be signed in consultation with the company directors.
Documentation necessary for the account application in the union registry
Aircraft Operator Accounts will be opened in the union registry during January 2012, provided that a complete and correct application has been submitted to the Swedish Energy Agency. The information needed is summarized below. The summary can be used as a check list; when you have fulfilled 1-3 the documentation should be complete. Each heading is explained further down.
1. Information about account holder
- Contact details Form
- Unique code under Commission Regulation 748/2009
- Call sign (ICAO designator)
- Monitoring plan ID
- Monitoring pan – first year of applicability
- Monitoring plan – year of expiry
2. Information about authorised representative
(This information is required for all authorised and additional authorised representatives that shall be registred for the account holder)
- Contact details (Use the same form as for account holder)
- Proof of identity
- Proof of permanent address
- Criminal record of the nominee
- Power of attorney to represent the account holder Form
3. Common requirements for documentation
The following is needed to prove the authenticity of submitted documents and to make their content available for the Swedish Energy Agency:
Copies of documents submitted as evidence must be certified as a true copy by a notary public or other similar person specified by the national administrator. Regarding documents issued outside Sweden, the copy must be legalised. The date of the certification or legalisation must not be more than three months prior to the date of application. Contact details of the notary public/legalisation office shall show on the copy or be attached.
Copies of documents submitted to the Swedish Energy Agency as evidence shall be in English or Swedish. If the original is in another language it shall be accompanied by an authorised translation to English or Swedish.
4. Address and support
In order to make the process as smooth as possible it is essential that all documentation is received by the Swedish Energy Agency by 20 December. This allows for enough time to complete examination and the subsequent processing of account opening. The Swedish Energy Agency recommends that collection of this information is begun as soon as possible so problems can be solved in a timely manner. All information shall be sent to:
Swedish Energy Agency
Att: SUS Behörighetsadministratör
Box 310
SE-631 04 Eskilstuna, Sweden
We are of course available for your questions via phone or e-mail:
Phone:
Monday – Thursday 9.00-11.00, 13.00-15.00
+4616-5442300
E-mail:
utslapp...@energimyndigheten.se
Further description of the required information
1.1 Contact details
The Swedish Energy Agency provides a template for the contact details for the account holder, authorised representatives and additional authorised representatives. The form can be downloaded via the link on the right side.
The number of authorised representatives must always be at least 2 but it is possible to register further authorised representatives. If you wish to do so, download further copies of the template and fill in under the headings 2 and 3. For information about heading 4, see 2.1 below.
1.2-1.6
This information should be available in the monitoring plan that has been submitted to the Swedish Environmental Protection Agency or in their subsequent decision. The easiest is to attach a copy of that to the application.
2.1
The contact details for all authorised representatives and additional authorised representatives shall be submitted on the template described above. Information about place of birth and country of birth is available in your passports.
To be able to initiate all types of transactions except surrender from an account in the Union registry you need an additional authorised representative (AAR). Their role is to approve transactions that have been suggested by one of the authorised representatives. The same person cannot be both authorised representative and additional authorised representative.
To register an AAR you need to fill in the template under heading 4. You may register several AARs, if so use copies of the template.
2.2
Proof to support the identity of the natural person requesting the account opening, which may be a copy of one of the following:
a) an identity card issued by a state that is a member of the European Economic Area or the Organisation for Economic Co-operation and Development;
b) a passport.
2.3
Proof to support the address of the permanent residence of the natural person account holder, which may be a copy of one of the following:
a) the identity document submitted under point 2.2, if it contains the address of the permanent residence;
b) any other government-issued identity document that contains the address of permanent residence;
c) if the country of permanent residence does not issue identity documents that contain the address of permanent residence, a statement from the local authorities confirming the nominee's permanent residence;
2.4 Criminal record
The criminal record of the authorised representative or additional authorised representative.
2.5 Power of attorney
A signed Power of Attorney from the account holder indicating that it wishes to nominate a particular person as authorised representative or additional authorised representative, confirming that the authorised representative has the right to initiate or that additional authorised representative has the right to approve transactions on behalf of the account holder and indicating any limitations to that right. Templates are available on the Swedish Energy Agency’s website and can be ordered via the e-mail address below.
