Personal Holding Accounts

Anyone may apply for a personal holding account in SUS. In summary, an application must contain 1-6 below. 7 describes how to deliver your application and  the estimated handling time. 

1. APPLICATION FORM

2.INFORMATION ON THE ACCOUNT HOLDER

2.1 Proof of identity
2.2 Proof of address
2.3 Proof of bank account
2.4 Criminal record

3.INFORMATION ON THE AUTHORISED REPRESENTATIVES

3.1 Proof of identity
3.2 Proof of address
3.3 Criminal record
3.4 Power of attorney
3.5 Electronic ID Certificate

4. DOCUMENT VALIDITY AND LANGUAGE

5. FEES

6. TECHNICAL REQUIREMENTS

7. APPLICATION HANDLING

 

An exhaustive description of the documenation requirements follows below.

1.APPLICATION FORM

Organisations with a Swedish organisation number and with account representative nominees having a Swedish personal number should apply via the Swedish Energy Agency's portal for web-services and only send  the Swedish Energy Agency paper documents where necessary. Non-Swedish citizens must apply via paper forms found to the right on this page.

An account in SUS requires a primary and secondary authorised representative (PAR/SAR). For operators, companies and organisations these might either be persons authorised to sign for the firm or proxies.

It is also possible to add an additional authorised representative (AAR). The function of the AAR is to approve transactions initialised by the PAR/SAR. Implementing an AAR is highly recommended as it increases the security of your account.

Please note that representatives cannot have identical contact information, i.e. e-mail addresses and phone numbers. This is for your own and your account's safety.

2.INFORMATION ON THE ACCOUNT HOLDER

 

2.1 Proof of identity

Evidence to support the identity of the account holder, which shall be a legalised copy of the following:

a. If legal person:

1. a copy of the instruments establishing the legal entity and a copy of a document proving the registration of the legal entity;
2. a confirmation of VAT registration;
3. information on the legal entity's beneficial owner as defined in Directive 2005/60/EC;
4. a list of directors. If a Power of attorney must be submitted in accordance with 3.4 this must also contain information on persons with right to sign for the firm;
5. a copy of the annual report or of the latest audited financial statements, or if no audited financial statements available, a copy of the financial statements stamped by the tax office or the financial director.

b. If natural person: 

1. an identity card issued by a state that is a member of the European Economic Area or the Organisation for Economic Co-operation and Development;
2. a passport.

2.2 Proof of address

a. If legal person:
Proof of the registered address of the legal person account holder, if this is not clear from the document submitted in accordance with 2.1.

b. If natural person:
Evidence to support the address of the permanent residence of the natural person account holder may be a copy of one of the following:

1. the identity document submitted under point 3, if it contains the address of the permanent residence;
2. any other government-issued identity document that contains the address of permanent residence;
3. if the country of permanent residence does not issue identity documents that contain the address of permanent residence, a statement from the local authorities confirming the nominee's permanent residence;
4. any other document that is customarily accepted in the Member State of the administrator of the account as evidence of the permanent residence of the nominee.

2.3 Proof of bank account

The applicant must supply proof of an open bank account within the European Economic Area.

 

2.4 Criminal record

The criminal record of the natural person requesting the account opening or if it is a legal person, of its directors.

3.ACCOUNT REPRESENTATIVES

 

3.1 Proof of identity

Evidence to support the identity of the nominee, which may be a legalised copy of one of the following:

1. passport or identity card issued by a state that is a member of the European Economic Area or the Organisation for Economic Cooperation and Development;
2. any other passport, certified by an EU embassy as valid.

3.2 Proof of address

Evidence to support the address of the permanent residence of the nominee, which may be a certified copy of one of the following:

1. the identity document submitted under point 3.1, if it contains the address of the permanent residence;
2. any other government-issued identity document that contains the address of permanent residence;
3. if the country of permanent residence does not issue identity documents that contain the address of permanent residence, a statement from the local authorities confirming the nominee's permanent residence;
4. any other document that is customarily accepted in the Member State of the administrator of the account as evidence of the permanent residence of the nominee.

3.3 Criminal record

The criminal record of the person being put forward as account representative.

 

3.4 Power of attorney

If the nominee is a proxy and does not have the right to sign for the firm, a Power of attorney must be submitted. A template can be downloaded via the link to the right.

3.5 Electronic ID Certificate

To guarantee the safety of the values stored in SUS, a mean of electronic identification is needed to access the system and create the actual account. Swedish citizens may apply for a "hard" electronic ID (smart card) via their bank. For Non-Swedish citizens the Swedish Energy Agency supplies a custom solution from Telia Sonera. Application for the e-ID is made via the link to the right. 

If asked for a certificate when filling in the e-ID application, Microsoft Enhanced Cryptographic Provider v1.0 must be selected as CSP for the new certificate. (As there is a known issue with Microsoft Internet Explorer 8 and the application software please use an alternative web browser if you experience problems with empty dropdown-list where the CSP is supposed to be selected.)

The actual downloading and installation of the e-ID certificate must be done by the person applying and can be executed only after it has been approved by the Swedish Energy Agency. An installation link is then sent to the applicant while the password to open this link is sent via registered post.

The certificate is installed and attached to one unique computer and browser. The computer must be the same as the one from which the application was made. The cost of Telia's e-ID is SEK 500 which includes a 2-user license. For payment, see below.

4.DOCUMENT VALIDITY AND LANGUAGE

Any copy of a document submitted as evidence must be certified as a true copy by a notary public . Regarding documents issued outside the Member State requesting a copy, the copy must be legalised. The date of the certification or legalisation must not be more than three months prior to the date of application. If the contact information of the Notary is not clearly stated in the document, it must be attached for verification purposes.

All documentation not in Swedish or English must be accompanied by a certified translation into one of these languages.

5.FEES

The opening fee is SEK 1000 per personal holding account. Payment, possibly including the fee for the e-ID is to be made to:

Bank account number: 5790-4211
Bank account beneficiary name: Statens Energimyndighet
IBAN: SE7012000000012810104174
SWIFT: DABASESX
Bank: Danske Bank, Box 7523, S-103 92 Stockholm

Put ”SUS” as a reference along with your company name.

6.TECHNICAL REQUIREMENTS

To access the ETR you need a computer with Internet connection and an Internet browser. The computer must be protected with a firewall and anti-virus software which must be updated on at least a weekly basis.
 

7.APPLICATION HANDLING

The Swedish Energy Agency's administrative handling of the application is initiated as soon as we have received the total fee and all the documents have been received and verified. The handling time is at normal circumstances 20 working days.

All documents should be sent to:
Energimyndigheten
Att: SUS Behörighetsadministratör
Box 310
SE-631 04 Eskilstuna, Sweden

Please note that all information concerning your application, account and representatives together with the accoun transaction history is continuously forwarded to the Swedish Tax Authority for review.