Updating of data for authorized account representatives in the Union Registry
The Swedish Energy Agency has an obligation to at least once every three years to review whether the information submitted for opening of an account remains complete, up-to-date, accurate and true under Article 25 of Commission regulation (EU) No 389/2013 of 2 May 2013 establishing a Union Registry pursuant to Directive 2003/87/EC of the European Parliament and of the Council, Decisions No 280/2004/EC and No 406/2009/EC of the European Parliament and of the Council and repealing Commission Regulations (EU) No 920/2010 and No 1193 / 2011.
According to Article 23, of Regulation (EU) No 389/2013, each account shall have at least two authorised account representative. This review gives the account holder the opportunity to update, add or remove account representative.
Purpose of the mission
The review is to protect and update the information contained in the Union Registry and to avoid fraud.
The 15th of October 2018 the Swedish Energy Agency sent e-mails to all account representatives included in the review. The Swedish Energy Agency shall receive the documents at the latest 30th of November 2018.
Prerequisites / Conditions
The review covers all account representatives with documents submitted and approved before January 1st 2015.
The following documents must be submitted to the Swedish Energy Agency:
- Application form
- Proof of attorney
- ID document
- Criminal record
The application form is required to verify which firm the account representatives are applying for and also to facilitate easy access to the account representatives contact information. The Swedish Energy Agency provides the form in downloadable PDF format on its website.
Power of attorney shall be provided for account representatives who do not have the right to sign. The Swedish Energy Agency provides a template which is downloadable in PDF format.
Copies of valid ID (passport or identity card) must be certified by a Notary Public. If the original documents were not issued in Sweden, the copy must also be legalised or have a valid apostille stamp. The date of certification or legalisation must not be older than three months. Contact information of the notary or the expedition that legalised the documents must be attached to the application.
The Swedish Energy Agency also verifies the permanent address for all account representatives who resides in Sweden. If the account representatives reside outside of Sweden, evidence to support the address of the permanent residence must be provided. If the original documents were not issued in Sweden, the copy must also be legalised or have a valid apostille stamp. The date of certification or legalisation must not be older than three months. Contact information of the notary or the expedition that legalised the documents must be attached to the application.
Account representative must submit an extract from their criminal record and it must be submitted to the Swedish Energy Agency in sealed and unopened envelopes or legalised or apostilled stamped copy.
Documents submitted shall be in Swedish or English. If the original document is in another language, a legalised or apostilled stampedcopy must be submitted together with a certified translation.
For questions, contact the Swedish Energy Agency by e-mail or by phone:
Phone hours Monday-Thursday 09.00-11.00 and 13.00-15.00 CET