Company details
There are requirements for company details in the Union Registry. Information about the requirements can be found here.
The Registry Regulation (EU) 2019/1122 contains requirements set by the Swedish Energy Agency for the documentation and information that must be submitted and updated in the Union Registry. The account holder needs to provide company details both when applying for accounts and when updating information for existing accounts in the Union Registry.
Legal Entity Identifier (LEI)
LEI code needs to be provided in the Union Registry, regardless of the account type, if a code exists. LEI is a code that all companies trading in financial instruments must have. The LEI code is an alphanumeric global identifier consisting of 20 characters and the registration of the LEI code is done with an authorised issuer.
To adapt the data in the Union Registry to the needs of market supervision and monitoring, account holders must identify their business with the LEI. According to Article 26 of the Markets in Financial Instruments Regulation (MiFIR) (EU) 600/2014, data on transactions in financial instruments should be reported to competent authorities so that they can detect and investigate potential cases of market abuse. ETS operators trading in emission allowances, on their own account and for their own compliance are exempted from obtaining an LEI code.
This means that all legal entities buying or selling securities on the European financial market must have an LEI code.
Please note! In the Union Registry, the LEI code information must be provided for the account holder under “New account - Account details” in the Account holder section. When you update the LEI code field, this is sent to a national administrator for approval.
When you enter or change the LEI code on an account, this is applied to all accounts of the account holder. When applying for a new account or when updating information during a review of the account holder's information, the LEI code needs to be provided on the submitted form.
The LEI code needs to be provided for all account types in the registry.
Please note that the LEI code is entered with a hyphen in the Union Registry (e.g. XXXX-XXXXXXXXXXXXXXX-XX). You can read more about the LEI code and do an LEI search on GLEIF.
Parents and subsidiaries
Account holders for operators need to provide information regarding the economic grouping of the company. This means that information about any parent and subsidiary companies needs to be entered in the Union Registry. Parent and subsidiary companies are the names for companies that can be part of the same group. A subsidiary is a company that is controlled by another parent company.
The information about parent and subsidiary companies is found in the consolidated accounts, which is an annual report prepared by a parent company in addition to its regular annual report. The consolidated accounts include the parent company and all its subsidiaries and describe their financial position as if they were a single economic entity.
Please note! In the Union Registry, the information about parent and subsidiary companies must be entered under “New account - Account details” in the section for Account Holders.
When applying for a new account or when updating information during a review of the documentation, operators need to provide this information on the submitted form.
Read more about parent companies and subsidiaries on the Swedish Companies Registration Office website.
Beneficial owner
The beneficial owner is the person or persons who ultimately own or control a company or an association. A beneficial owner can also be the person or persons who benefit from someone else acting on their behalf.
On 1 August 2017, the Act on the Registration of Beneficial Owners came into force in Sweden and beneficial owners must be registered with the Swedish Companies Registration Office.
The purpose of the register is to be able to find out who or who is behind a company. The information about who is the beneficial owner is intended to help combat money laundering and terrorist financing.
Please note! This information shall not be entered in the Union Registry.
When applying for a new account or when updating information during a review of the information, the information about the beneficial owner needs to be entered on the submitted form.
This information needs to be entered for legal entities opening a trading account. The legal entity needs to provide the name, date of birth and citizenship of the legal entity's beneficial owner.
Legal entities applying to open a holding account may need to provide additional information about the legal entity's beneficial owner.
Read more about beneficial owner on the Swedish Companies Registration Office website.
EPRTR-code
If the operator has been assigned an EPRTR code (European Pollutant Release and Transfer Register), this needs to be submitted to the Swedish Energy Agency and entered in the Union Registry.
The code describes the main activities carried out. It is mandatory to enter it for all installations that have such a code. The installations that have an EPRTR code are registered in the EPRTR register, which contains environmental data for approximately 28,000 industrial installations in the EU, Iceland, Liechtenstein, Norway, Serbia and Switzerland.
In Sweden, the term PRTR register for our Swedish register of EPRTR codes is also used. The codes are identical regardless of whether the term PRTR or EPRTR is used.
Not all installations have an EPRTR code. In such a case, the field can be left blank.
Please note! In the Union Registry, the EPRTR code must be entered under “New account - Account details” in the section Details for the installation.
The information should not be provided for aircraft operator holding accounts, maritime operator holding accounts, trading accounts or personal holding accounts under the Kyoto Protocol.
The EPRTR code for a facility can be found in the Swedish Environmental Reporting Portal (SMP) where the code corresponds to the facility number/InspireID assigned to an installation.
