Updating account information

The Swedish Energy Agency has an obligation to at least once every three years review whether the information submitted for opening of an account remains complete, up-to-date, accurate and true under Article 25 of Commission regulation (EU) No 389/2013.

According to Article 23 of Commission regulation (EU) No 389/2013, each account shall have at least two authorised account representatives. This review gives the account holder the opportunity to update, add or remove account representatives.

 

Purpose of the mission

The review is in place to protect and update the information contained in the Union Registry and to avoid fraud.

Timetable

In November the Swedish Energy Agency sent e-mails to all account representatives included in the review. The Swedish Energy Agency shall receive the documents at the latest 12th of January the following year.

Prerequisites / Conditions

The review covers all account representatives who have documentation older than tree years. The following documents must be submitted to the Swedish Energy Agency:

  • Application form
  • Power of attorney
  • ID document
  • Criminal record

The application form is required to verify which organisation the account representatives are applying for and also to facilitate easy access to the account representative contact information. We provide the form in downloadable PDF format on our website.

Power of attorney shall be provided for account representatives who do not have the right to sign. The Swedish Energy Agency provides a template which is downloadable in PDF format.

Copies of valid ID (passport or identity card) must be certified by a Notary Public.

The Swedish Energy Agency also verifies the permanent address for all account representatives who resides in Sweden. If the account representatives reside outside of Sweden, evidence to support the address of the permanent residence must be provided.

Account representative must submit an extract from their criminal record and it must be submitted to the Swedish Energy Agency in sealed and unopened envelopes or legalised or apostilled stamped copy.

Documents submitted shall be in Swedish or English. If the original document is in another language, a legalised or apostilled stamped copy must be submitted together with a certified translation.

For questions, contact the Swedish Energy Agency by e-mail or by phone.