Verification of personal data
According to Article 25.1 of the so-called Registry Regulation all account holders shall each year confirm to the National Administrator that all information for their account(s) is still complete, up-to-date, accurate and true.
The Swedish Energy Agency, in its role as National Administrator according to the Registry Regulation, requests that you certify the accuracy of your registered account information. Please check that all the information you have in the registry according to the list below is correct.
If the information is correct, it is confirmed by silent agreement, and you do not need to do anything more. Should the information be incorrect, we ask you to initiate the work of correcting what is wrong, what needs to be updated or what is missing.
Changes must be implemented by 31 December each year.
If any of the information is incorrect, it must be corrected in the Union Registry and/or sent in by letter as soon as possible. Corrections must be made, and the data confirmed by 31st of December. This is especially important for operator compliance, which takes place during March-April.
According to the Registry Regulation, an account must have AT LEAST two active account representatives. If the account does not meet that requirement, the Swedish Energy Agency has the mandate to block the account, which may lead to any compliance actions not being carried out in time. An event that can result in high penalty fees for the account holder.
Information that must be submitted by letter is that which is normally sent to us in paper form in an account application, for example a copy of an ID document. Note that you only need to submit new hard copies if any changes have been made since the last document was submitted.
If the information is not updated before 31 December, your access to the account may be blocked until all information is updated.
Contact us via e-mail if there are powers of attorney which should be revoked:
The following information should be checked in the Union registry:
1. Details of the account holder and the account
The information is available and can be changed in the Union Registry under the tab ACCOUNT MAIN after selecting "View account details" for the account of choice fromyour list of accounts. Authorised representatives can edit information on the account.
2. Account representative contact details
The information is available and can be changed in the Union Registry under the tabs AUTHORISED REPRESENTATIVES. Update the information as needed.
3. The user’s data
The personal details of a user can be edited through the link "Edit your personal details" at the top left in the Union registry. The information is independent from any information stored as account representative contact details.
4. Correct representatives on all accounts
The number of active account representatives must always be at least two. If an account has a registered representative who no longer should have access to an account, it should be removed. This can be done through the REMOVE-button under the tabs AUTHORISED REPRESENTATIVES and ADDITIONAL AUTHORISED REPRESENTATIVES (See the chapter Manage Account Representatives in the user manual).
Note that the delete button is only available if the number of representatives is more than two. A new representative may have to be registered before another can be deleted.
Representatives who no longer remain in the organisation should have any power of attorney revoked at the Swedish Energy Agency. Contact us via the e-mail address below if this is the case.