Review of account holder
Documentation for the account holder should primarily be submitted digitally through an application in the Swedish Energy Agency’s e-service, My Pages.
My pages (Mina sidor, in Swedish)
The following documents must be submitted to the Swedish Energy Agency:
Application form
The application form, in which you indicate your intention to update the account holder’s documentation, is completed digitally through the agency’s e-service Mina sidor (My pages, only available in Swedish) if you have an electronic identification (e-ID), such as BankID.
If you do not have an e-ID, please refer to the section “Do you not have an e-ID?” further down on this page for instructions on how to proceed.
Proof of Swedish VAT registration number
The applicant must provide proof of registration for Swedish Value Added Tax (VAT) and state the Swedish VAT registration number.
If you operate a business, the VAT registration number is shown on the registration certificate issued by the Swedish Tax Agency (Skatteverket). You can download this certificate via the Swedish Tax Agency’s My Pages service.
Swedish Tax Agency → My Pages → Business → Registration Certificate
Skatteverket My Pages (in Swedish)
A Swedish VAT registration number, also referred to as a VAT number, consists of the country code SE, followed by the organisation number (or personal identity number in the case of a sole proprietorship) without hyphens, and ends with 01.
The format is: "SE + XXXXXXXXXX + 01", for example: 543210123401.
Evidence of identity
Evidence of the account holder's identity must include a copy or original of the following:
Legal person
- Copy of the certificate of incorporation of the legal person.
- Copy of documents proving the registration of the legal person (for Swedish companies this may include, for example, an extract from the Swedish Companies Registration Office).
- Confirmation of VAT registration number.
- Information on the beneficial owner of the legal person as defined in Directive 2005/60/EC, see the heading Clarification on beneficial owner below for more information.
- Name of the legal person's executive officer with operational responsibility (e.g. CEO). If powers of attorney for representatives are attached, the information must include details of the right to sign these powers of attorney for the signatory.
Natural person
Passport or identity document issued in a country that is a member of the European Economic Area or the Organisation for Economic Co-operation and Development (OECD) or another passport.
Clarification about beneficial owner
Extract from Article 3 in 2005/60/EG:
(6) 'beneficial owner' means the natural person(s) who ultimately owns or controls the customer and/or the natural person on whose behalf a transaction or activity is being conducted. The beneficial owner shall at least include:
(a) in the case of corporate entities: (i) the natural person(s) who ultimately owns or controls a legal entity through direct or indirect ownership or control over a sufficient %age of the shares or voting rights in that legal entity, including through bearer share holdings, other than a company listed on a regulated market that is subject to disclosure requirements consistent with Community legislation or subject to equivalent international standards; a %age of 25 % plus one share shall be deemed sufficient to meet this criterion;
(ii) the natural person(s) who otherwise exercises control over the management of a legal entity:
(b) in the case of legal entities, such as foundations, and legal arrangements, such as trusts, which administer and distribute funds:
(i) where the future beneficiaries have already been determined, the natural person(s) who is the beneficiary of 25 % or more of the property of a legal arrangement or entity;
(ii) where the individuals that benefit from the legal arrangement or entity have yet to be determined, the class of persons in whose main interest the legal arrangement or entity is set up or operates;
(iii) the natural person(s) who exercises control over 25 % or more of the property of a legal arrangement or entity.
Evidence of permanent address
Evidence of permanent address may be a copy of any of the following:
Legal person
A document proving the registered address of the legal person. If the registered address is already stated in the documents submitted to prove proof of identity, no additional document needs to be submitted to prove address.
Natural person:
Evidence of the address of permanent residence may be copy of any of the following:
- a certificate from the local authorities confirming the person's permanent address (applies if the country where the person is registered cannot issue identity documents that include a permanent address).
- other document showing the permanent address of the account holder and which has been approved in advance by the Swedish Energy Agency.
- identity document, if it contains the permanent address.
Evidence of open bank account
The applicant must provide evidence of an open bank account in a country within the European Economic Area (EEA). The evidence can be a certified copy of a bank statement or a signed certificate from the bank.
Annual report
A copy of the annual report or the latest audited annual report must be submitted. If no audited annual report is available, we will accept a copy of the financial statements stamped by the tax office or the financial manager.
Extract from the criminal record register
An extract from the criminal record register is required for the account holder's signatory or for the natural person's beneficial owner and/or manager. For Swedish applicants, the Swedish Energy Agency obtains the extract from the Police Authority upon application.
This is done to maintain the security of the Union Registry and to protect our account holders against fraud and other irregularities in the registry.
Information sources and data handling
If you as a Swedish citizen want to submit the criminal record extract yourself, you can order the extract from the Police's e-service. The extract must be sent to the Swedish Energy Agency in the unopened envelope in which the Police originally sent the extract and must not be older than three months when it is received by the Swedish Energy Agency.
Beneficial owner / Ultimate beneficial owner
A beneficial owner is the person or persons who ultimately own or control, for example, a company or an association. Beneficial owners must be registered with the Swedish Companies Registration Office (Bolagsverket). The beneficial owner must also be declared in the Union Registry.
- Name, date of birth, and citizenship of the legal entity’s beneficial owner(s).
A trading account must also have at least one authorised representative with a permanent residential address in Sweden.
Apply via My Pages
First, apply for authorisation to access the e-service. Once access has been granted, complete the form for updating documentation and attach the required supporting documents.
To sign in to My Pages, you must have an electronic identification (e-ID), such as BankID.
If you need assistance with obtaining access to My Pages, please refer to Step 4 of our guide on how to become an authorised representative in the Union Registry.
Guide for Becoming an authorised representative in the Union Registry (pdf)
My Pages (Mina sidor, in Swedish)
No eID?
If you do not have an eID, you can send your documentation by mail to the Swedish Energy Agency. Download the form for updating your documentation.
Form for review of account holder in the Union Registry (pdf)
Form for review of representative in the Union Registry (pdf)
On the form, you must:
- enter information about the organisation or natural/legal person who is the account holder
- enter information about the persons who will act as the account holder's representative in the Union Registry
- read the information on the processing of personal data
- ensure that a valid signatory or representative of your organisation signs the form. You yourself as the applicant can also sign the form, if you enclose a valid power of attorney with your application
The following must be included in your application by mail to the Swedish Energy Agency:
- application form
- documentation regarding any update of account representatives
All documents must be sent to:
Energimyndigheten
Unionsregistret
Box 310
631 04 ESKILSTUNA
General requirements for all types of documentation
To verify the authenticity of copies of submitted documents, they must be certified by a Notary Public. The date of certification or legalisation must not be more than three months old when the application is received by the Swedish Energy Agency. Contact details for the Notary Public or office that performed the certification/legalisation must also be included with the application.
Original documents do not need to be certified by a Notary Public.
Copies of original documents issued outside Sweden must be legalised or bear an apostille. The date of the apostille or legalisation must not be more than three months old when the application is received by the Swedish Energy Agency, and the contact details of the issuing authority must be included with the application.
Original documents do not need to be apostilled or legalised.
Language requirements
Documents submitted to the Swedish Energy Agency must be in Swedish or English.
If the original document is in another language, a legalised copy of the original document must be submitted together with an authorised translation.
All Services (kammarkollegiet.se)
Notary Public
A Notary Public is appointed by the County Administrative Board and is, among other duties, responsible for helping the public certify copies of documents.
You can find your nearest Notary Public by searching online or by visiting your County Administrative Board’s website.
Where can the documentation requirements be found?
The documentation requirements for access rights to the Union Registry are set out in the Registry Regulation.
